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GIScience Virtual Collaboratory

Esri Software and Resources

About the Site License

The K-State Esri Education Site License is for all university faculty, staff, students, and administrative units.  The site license allows the university community to use Esri software on university-owned computers, but does not allow for installation on personal computers. Licenses for using ArcGIS software last one year and typically expire around June 7 each year.  New licenses, or provisioning files, are made available to the K-State community each spring after our site license agreement with Esri is renewed.  Currently, the entire cost of the Esri software site license is paid for by K-State Libraries, so please be sure to thank Dean Lori Goetsch for supporting geospatial teaching and research at Kansas State University!

Students wishing to use Esri software on personally-owned computers should contact their instructor or visit the Geographic Information Systems Spatial Analysis Laboratory (Seaton 3014C) to obtain a student evaluation version of the ArcGIS for Desktop software which is valid for education use only and for a period of one year.  Evaluation software for personal computers can be installed using either a DVD or downloaded via the Web directly from Esri.

Downloading Software, Data, and Provisioning Files

K-State faculty, staff, and students may access our central Esri Software Server to download Esri software to be installed on university-owned machines.  You must have a valid K-State eID and password to access the Esri Software Server. Installation of Esri software provided through the K-State Esri Education Site License on personally-owned computers is prohibited. 

As many in the K-State GIS Community are aware, our ArcGIS licenses expire on or about June 7 each year.  Valid ArcGIS provisioning files for the current academic year are available and ready for download from our central Esri Software Server.  Click on the software type and version you are using then “Provisioning Files 2020”.  For ArcGIS Desktop and ArcGIS Server, available provisioning files service versions 10.1-10.7.  Be sure to select the correct provisioning file for “single use”  (individual workstations) or “concurrent use” (client licensing from a server).  The concurrent use provisioning file currently supports 99 simultaneous users. 

If your group needs support for more concurrent users, please contact Shawn Hutchinson or Ram Raghavan with your request.  Users of ArcGIS Desktop 9.x and 10.1-10.5 are encouraged to adopt a newer version of the software.  However, if 9.x licenses are still required, please contact Hutchinson or Raghavan for new license files.

For more information about how to use provisioning files, see the relevant help file for your version of ArcGIS or the README_UseProvisioningFiles.txt available in the same folder as the provisioning files.  

Obtaining Software for Personal Computers

Students wishing to use Esri software on their personal computers should contact their course instructor or visit the Geographic Information Systems Spatial Analysis Laboratory (Seaton 3014C) to obtain a student evaluation version of the ArcGIS for Desktop software which is valid for education use only and for a period of one year.  Student evaluation versions of Esri software are full-featured and have the exact same capabilities as software provided by Esri through the university site license agreement.  Evaluation software for personal computers can be installed using either a DVD or downloaded directly from Esri should you machine not have an optical drive.  

ArcGIS Online for Organizations

ArcGIS Online is a complete, cloud-based, collaborative content management system that lets organizations manage their geographic information in a secure and configurable environment. The platform provides an on-demand infrastructure for creating web maps, web-enabling your data, sharing your map, data, and applications, and managing content and multiple users from your organization. It includes basemaps, data for your maps, applications, configurable templates, and GIS tools and APIs for developers. Personal accounts are available for individuals who want to access content shared by Esri and GIS users and create, store, and share maps, apps, and data.

Organizations may purchase a subscription which allows them to configure and manage their own ArcGIS Online site and set of resources. A subscription includes organizational accounts for members of the organization.  The Kansas State University ArcGIS Online for Organizations subscription is included with the university's Esri site license agreement, but requires users to to link their personal Esri accounts to the K-State organization.  Complete this online form to become an organizational member with either "user" or "publisher" privileges.

Instructors who wish to have their students granted user permission are asked to provide a class roster with names and eIDs to the K-State/Esri Support Staff listed below to expedite this process. 

ArcGIS Pro

Users interested in installing ArcGIS Pro must (1) have a valid account with K-State ArcGIS Online for Organizations and (2) request an appropriate license authorization from the administrator of our K-State ArcGIS Online for Organizations account.  Online forms have been created to assist users in this process.  Click here to request to have your existing Esri account linked to the K-State ArcGIS Online for Organizations account and here to request authorization to use ArcGIS Pro.

Do not submit the "Request ArcGIS Pro Authorization" form until (1) first requesting to have your existing Esri account linked to K-State's ArcGIS Online for Organizations and then (2) actually linking your account.  Requests by K-State faculty, staff, and students for ArcGIS Pro authorization who have not completed this step will not be processed. 

Instructors who wish to have their students use ArcGIS Pro for class work are asked to provide a class roster with names and eIDs to the K-State/Esri Support Staff listed below to expedite this process. 

Esri Training (formerly Esri Virtual Campus)

Through an educational software site license agreement with Esri, Kansas State University makes available to students free enrollments for most courses comprising the Web-based curriculum of Esri Training.  These courses are self-paced and typically range from 3 to 21 hours in duration.  These are not courses for university credit, but may be combined with other work to form an independent study course such a GEOG 795 Topics in Geographic Information Science.

Those interested in reviewing available online courses should visit the Esri Training site, click Catalog, and choose Find Training.  Free enrollments apply only to the E-Learning format.  However, our software site license agreement does allow for significant cost savings should someone be interested in traveling to an Esri office for Instructor-Led training classes.

In August 2016, the procedure for granting access to Esri Training changed significantly.  Prior to this date, free enrollment codes were issued on a course-by-course basis.  

Users who have previously linked their personal Esri accounts to the K-State organization may request access to Esri Training and all E-Learning courses.  Complete this online form to access Esri Training.  Typically within one working day, those requesting permission will receive an automated email message from Esri with instructions for getting started.  Please note, that messages from Esri may be automatically directed to your email application's clutter or junk folder. 

Other Esri Site License Resources

Kansas State University faculty, staff, and students can also take advantage of a number of additional resources to further their GIS knowledge.  Contact a university support person to obtain the Kansas State University customer number where required.

  • Esri Maps for Office Add-In - create and share maps using Microsoft Excel and Powerpoint.  Membership in K-State's ArcGIS Online for Organizations is required.  Complete this online form to become an organizational member with either "user" or "publisher" privileges. 
  • Esri Press - order books from Esri Press at a reduced rate in accordance with the educational software site license agreement.
  • Esri Press Desk Copy Request Form - request complimentary Esri Press books to consider for course adoption.
  • HIGHERED-L Listserv - receive advice and discuss the use of GIS for other educators.
  • EdCommunity Portal - exchange ideas, experiences, curriulum, data, and more with educators from around the world.
  • Request Free Student Software - free 1-year ArcGIS for Desktop Education Edition license for student's home use.
  • Esri Events - obtain free, or reduced rate, registrations to Esri events such as the popular International User Conference held each year in San Diego.

K-State/Esri Support Staff

Please direct questions and inquiries related to Esri software, Virtual Campus enrollments, ArcGIS Online organizational membership, Esri Press discounts, and Esri Events registrations to one of the following K-State/Esri support staff members: